C-12-15
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Selection Advisory Committee Recommendation of Award Southside Water Reclamation Plant Program Management - Project No. 5435.60
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SUMMARY:
The Selection Advisory Committee met on August 8, 2012 to consider the following project:
Southside Water Reclamation Plant Program Management -
Project No. 5435.60.
PROJECT DESCRIPTION:
The Water Authority is seeking a qualified engineering consultant to assist with the management and reporting of the rehabilitation/renewal program, modeling and other quantitative analysis of alternatives for design and operations of the Southside Water Reclamation Plant, review of engineering consultant plans and technical specifications, and other services as authorized. The services will be provided over a 5-year period consistent with the Water Authority's proposed plan. The Program Manager will coordinate the design and construction efforts on the various SWRP plant improvements including project scheduling, cash flow, and other budget control measures. Construction phase services including project management and inspection may be authorized.
FISCAL IMPACT:
Estimated management cost is $1,000,000 to $2,000,000 per year. Funding will be provided through the Water Authority's Capital Implementation Program. Services will be provided over a 5-year period consistent with the Water Authority's proposed plan.
PROJECT JUSTIFICATION:
The existing SDF creates workplace hazards for Water Authority employees, does not provide reliable service, requires large amounts of annual maintenance, is at the end of its useful life, and needs to be replaced with a new, modern facility. The new SDF will provide a safer facility reducing risk of personal injury to Water Authority staff. It will also provide a more reliable facility reducing the risk of National Pollutant Discharge Elimination System (NPDES) permit violations. The new SDF will also have improved odor control systems to reduce the risk of malodorous complaints from the residents living adjacent to the Southside Water Reclamation Plant.
RECOMMENDATION:
Based on the scoring of proposals the Selection Advisory Committee recommends AECOM for this project. I concur with this recommendation. In accordance with the Selection Advisory Committee Ordinance, Section 6-1-1 et seq., the following in rank order is the consultant selection recommendation concerning the procurement of professional services for the above-referenced project:
1. AECOM
2. HDR
The Committee's score sheet compilation and Minutes of the Meeting are attached. This recommendation is being forwarded for Board consideration and approval.
Approved:
______________________________
Mark S. Sanchez, Executive Director
Date: __8/17/12_________________
Minutes of the Meeting of the
Water Utility Authority Selection Advisory Committee
August 8, 2012
Southside Water Reclamation Plant Program Management
Project No: 5435.60
Present:
Larry Blair
John Stomp
Dave Price
Charles Leder
Anthony Montoya
Staff:
Tom Ortiz, SAC Administrator & Chairman, Selection Advisory Committee
Miriam Montoya, Administrative Assistant, Selection Advisory Committee Staff Support
Lorraine Nunez, Contract Administrator
The SAC meeting was held on August 8, 2012. Two (2) proposals were received in response to the Notice of Request for Proposals.
PROJECT DESCRIPTION:
: Southside Water Reclamation Plant Program Management - Project No. 5435.60
The Water Authority is seeking a qualified engineering consultant to assist with the management and reporting of the rehabilitation/renewal program, modeling and other quantitative analysis of alternatives for design and operations of the Southside Water Reclamation Plant, review of engineering consultant plans and technical specifications, and other services as authorized. The services will be provided over a 5-year period consistent with the Water Authority's proposed plan. The Program Manager will coordinate the design and construction efforts on the various SWRP plant improvements including project scheduling, cash flow, and other budget control measures. Construction phase services including project management and inspection may be authorized.
Estimated Design Cost:
Project No: 5435.60 $1,000,000 to $2,000,000 per year for five years
WUA Project Manager: Charles Leder, P.E., Principal Engineer
WUA Division: Water Resources, Engineering and Planning
The Chairman called the meeting to order at 10:00 A.M. to review responses to the Request for Proposals. He reminded the Committee members of the section of the Rules and Regulations regarding lobbying to ascertain if anyone had been lobbied to support submittals on this project. The Committee members did not make a motion.
The Chairman asked Charles Leder, Project Manager if they wished to provide any additional information pertinent to the project, he had no additional information to provide.
The Chairman asked each Committee member to comment on the proposals, but to withhold giving their scores for each proposal until all discussions have ended.
John Stomp mentioned that both of the proposals were really well done, there was a clear difference in the technical approach and team members and his scores reflected that difference. Larry Blair agreed and stated that the proposals were very professional and that it had been hard to discriminate between the proposals but did anyway. Anthony Montoya agreed that the proposals were put together very well. He mentioned that both firms had outstanding experience and had very interesting technical approaches. Dave Price agreed with the previous comments. Charles Leder had no other comments.
Each Committee member provided their scoring. The Committee was advised of the scores and of the ranking according to these scores.
The Chairman asked the Committee Members if anyone wished to conduct interviews. The Committee declined.
In accordance with the Rules and Regulations, the following firms are the Committee's recommendation to the Water Authority Board of Directors as ranked by the final scores.
1. AECOM
2. HDR
There being no further business before the Committee, the Chairman adjourned the meeting at 10:05 A.M.
____________________________________
Tom Ortiz, SAC Administrator & Chairman
WUA Selection Advisory Committee
Composite Selection Advisory Committee Evaluation Form |
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PROJECT # 5435.60 Southside Water Reclamation Plant Program Management |
DATE: 8-8-12 |
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Evaluator |
Maximum |
Firm Name |
Firm Name |
Firm Name |
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Points |
AECOM |
HDR |
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BLAIR |
100 |
84 |
88 |
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PRICE |
100 |
84 |
55 |
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STOMP |
100 |
90 |
77 |
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MONTOYA |
100 |
71 |
77 |
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LEDER |
100 |
88 |
80 |
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Total Possible Points |
500 |
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Total Points (Before Point Deductions) |
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417 |
377 |
0 |
Minus High and Low Scores Total |
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-161 |
-143 |
0 |
Total Points (Minus High and Low Scores) |
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256 |
234 |
0 |
Resident Business Preference |
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15 |
15 |
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Sub-Total (After Res Bus Pref Applied) |
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271 |
249 |
0 |
Minus Point Deductions (If Applicable) |
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0 |
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Sub-Total (All Applicable Deductions Applied) |
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271 |
249 |
0 |
Plus Tie Breaker Points (If Applicable) |
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0 |
0 |
0 |
SAC TOTAL SCORES |
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271 |
249 |
0 |
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RANK |
1 |
2 |
3 |
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High |
90 |
88 |
0 |
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Low |
71 |
55 |
0 |
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Breakers1 |
0 |
0 |
0 |
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Breakers2 |
0 |
0 |
0 |
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Total Breakers |
0 |
0 |
0 |
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