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Approving Price Agreement with EMA Inc. for Maximo Managed Professional & Other Services as a result of P2024000002
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The Albuquerque Bernalillo County Water Utility Authority issued a Request for Proposals (RFP), P2024000007, Maximo Managed Professional & Other Services, to solicit proposals from qualified vendors to enter into a price agreement for managed professional and other related services for our current Maximo inventory and asset management system.
The RFP was posted on the BidSync website and advertised in the local newspaper. Three (3) responses were received and submitted for evaluation. The Ad Hoc Committee reviewed, evaluated, and scored the responses in accordance with the evaluation criteria published in the RFP.
Listed are the respondents’ average composite scores. No Offeror qualified for small and/or local, NM Resident, Veteran, or Native American preferences, thus none were applied. The largest total composite score possible without preferences applied is 1000.
Offeror Total Composite Score
EMA Inc. 935
Bahwan Cyber Teck Inc. 819
Arora Engineers Inc. 845
The Committee recommends awarding the price agreement to EMA Inc. as they have the highest average composite score, are qualified to perform the work, and capable to meet the Water Authority’s needs.
Resolution R-18-14 requires board approval for any purchase in an amount exceeding $500,000.
The Water Authority’s Financial and Business Services Division is recommending funding for this new price agreement cap to allow for the purchase of this service throughout the contract term. The estimated expenditures under this price agreement is expected to exceed $500,000; however, actual expenses will be incurred as services are provided.
If approved by the Board, the price agreement will be issued by the Water Authority to enable EMA Inc. to provide Maximo services for the contract term of four years. Approval of this item shall also serve as delegation of authority for the Executive Director to approve all future amendments to this price agreement, if any.
FISCAL IMPACT:
The Water Authority has budgeted funds to cover expenses pursuant to this price agreement.
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Composite Score Tabulation P2024000002 Maximo Managed Services |
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EVALUATION CRITERIA |
EVALUATION FACTORS (Max pts) |
Offers |
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Arora Engineers Inc |
Bahwan Cyber Teck Inc. |
EMA Inc |
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1. Personnel Experience |
300 |
255 |
244 |
290 |
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2. Company Experience |
300 |
254 |
240 |
289 |
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3. Proposed Approach to Tasks |
300 |
246 |
235 |
276 |
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4. Cost Proposal |
100 |
90 |
100 |
80 |
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TOTAL COMPOSITE SCORES |
845 |
819 |
935 |
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Resident/Native American Resident Business Preference |
Up to 8% |
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Resident Veteran/Native American Veteran Business Preference |
Up to 10% |
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Recycled Content Goods Preference |
Up to 5% |
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Local Business Preference |
Up to 5 % |
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Small Business Preference |
Up to 5% |
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Pay Equity Preference |
Up to 5% |
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18% Preference Max |
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TOTAL COMPOSITE SCORES WITH PREFERENCES |
845 |
819 |
935 |
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RANKING |
2 |
3 |
1 |
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Arora Engineers Inc |
Bahwan Cyber Teck Inc. |
EMA Inc |
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